Payroll and Time & Attendance Specialist

At Maersk we are embarking on an industry-defining transformation, on a bold new direction, expanding our capabilities to become a true end-to-end logistics provider that can deliver intelligent solutions for customers around the world. It’s a big moment for all of us – and we all have our part to play. 

Step into a role where you'll support our regional payroll organization, collaborating seamlessly with stakeholders and vendors. Own the end-to-end time and attendance, ensuring a stellar employee experience and unwavering regulatory compliance. Be a driving force in a workplace that values your contributions and offers continuous growth opportunities.

Ready to make an impact? Apply now for the position of Payroll and Time & Attendance Specialist.

Key responsibilities

In 2024 and 2025 you will be very much focused on:
·        Participating in Time & Attendance solutions implementations in, especially, but not limited only to Poland, to ensure full functionality and compliance of the system from payroll perspective
·        Extracting the T&A data and provide the same to payroll providers in line with the payroll processes
·        Troubleshooting issues pertaining to the use of the T&A system and processes
·        Acting as a point of contact for all T&A system and access questions and queries as well as Payroll related issues 
·        Supporting in testing for any new implementations or added features to the T&A system

Apart of the above, your responsibilities will be: 

·        Manage pre-payroll, on-cycle payroll, off-cycle payroll processes 

·        Supporting in the maintaining of employee data to ensure system access and accurate time recording. 

·        Daily review of interface logs and perform corrective entries where errors or mis-clocks have been identified. 

·        Regulatory and Ad hoc reporting and audit support 

·        Balance, review and approve processed totals from payroll team. 

·        Be risk aware and help identify, report, mitigate and track risks in the T&A and Payroll delivery process. 

·        Support the Payroll team lead in providing necessary data and clarifications to questions raised by audit – internal and external. 

·        Manage the timely submission of RICC controls.   

·        Participate in Time and Attendance initiatives including system upgrades, communication of changes to People Partners, testing and documenting all changes for historical and record retention policies, project support as needed. 

·        Interfaces with People Partner and People Advisors to support employee/ manager queries. 

·        Validate payroll results & provide approvals for final pay credits based on control reports 

·        Annual payroll reconciliation and new Payroll Year preparation 

·        Ensure timely Social Insurance Tax Payment and Reporting 

·        Manage advance payments 

·        Adjust basic time configuration of systems after initial implementation, as approved/required 

·        Track vendor deliverables on payroll SLAs vide defined payroll metrics 

·        Support the Payroll team lead in providing necessary data and clarifications to questions raised by audit – internal and external 

·        Manage the timely submission of RICC controls   

·        Identify improvement opportunities in regional processes and raises them to global process managers 

Who we are looking for: 

Essentials: 

·        3-5 years of Payroll and T&A experience. 

·        Fluent in English and Polish

·        Proficiency in general payroll operations.  

·        Strong grasp and hands on experience in time and attendance processes. 

·        Knowledge of Polish labor law and regulations. 

Preferred Skills: 

·        Knowledge and experience in payroll, T&A and labor law regulations in more European countries (ideally: Czech Rep., Slovakia, Hungary, Italy, Croatia, Greece)

·        Proficient in Workday and Excel. 

·        A structured and hands-on approach to tasks. 

·        Good analytical and data skills. 

·        Broader HR Operations experience  

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Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing  accommodationrequests@maersk.com.